how to add a signature to email in outlook 365

It is tedious to manually set the same email signature for the different Outlook interfaces. In an organization, there is no need for all the employees to use the same Outlook interface some may use Outlook for the web, while others may use Outlook desktop apps. To create uniformity in the email sent from the organization, we need to use common email signatures.

Avoid adding an email ID in the email signature, as it wastes space.

The email signature may annoy the customer if it goes beyond 3 or 4 lines.

Don’t add lots of colour and images that may make the email signature unpleasant.

Add all the details that help your customer to connect or get back to you, like your social media profiles, email addresses, company websites, etc.

It helps to promote your brand among the customers.

Add your company logo or highlight your company name.

Be careful when choosing the colourand don’t go over colourful.

Add some subtle colour to highlight the necessary information.

Let us see the dos and don’ts while creating email signatures.

Name of the email signature and compose the signature.ĭos and don’ts while creating Email SignaturesĪs your email signature helps the customer to get a good idea about your organization, it is essential to make it effective and attractive.

Under the Email signature, click on New.

Under the Mail category, select Compose and reply.

Click on settings–> View all Outlook settings.

Uniformity is created in the organization when everyone uses the same email signature.

As you add all the social media profiles to your signature, it drives traffic to your channels.

A signature helps to create brand awareness among customers.

It is a must to have an efficient signature to boost your email marketing.

An email signature helps your mail to stand out from a crowded mailbox.

Why Email Signatures required for an organization?

In general, an email signature helps you establish yourself with the customer. An email signature gives detailed information regarding your organization and how to reach you. Emails without having email signatures look like push mail.

Email signatures can make your emails look professional and more trustworthy. We use emails to transfer details among office 365 organizations in the modern world.

How to add a signature to email in outlook 365